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GUIDELINES TO MEMBERS FOR ATTENDING ALL ACTIVITIES

Introduction

Members are responsible for their own safety and welfare and that of any guests they

may invite when attending any activity, event or meeting organised by the Club.  They

must always comply with the Club’s updated guidelines set out below.

Club Events

Outings,  Trips  &  Walks  have  been  arranged  for  members  of  the Probus Club of Beaconsfield for several years, and they have been a success and are  popular  with  the  membership.   

Events  (Outings,  Trips  &  Walks)  are  arranged  by members who are generally experienced in such arrangements and it is the practice to advise members of the nature of the event, the programme and any noteworthy features.

In these Guidelines:

 An  outing  is  understood  to  be  an  event that  takes place  within  a day and may involve travel by car, coach or train.

 A trip is understood to be an event that takes place over one or more days and is likely to

involve a combination of travel by car, coach, train, boat or air and will also involve overnight

accommodation.

 A walk is  understood  to  take  place  within  a  day  from  a  designated  start  point  to  a

designated finish.

Sporting Activities

Any  sporting  activity  (such  as  Golf)  undertaken  under  the  auspices  of  the  Club  are

undertaken solely at each participants risk and the Club accepts no responsibility. 
Members who do participate should make sure they have in force appropriate insurance cover for any damage or loss they may cause or sustain.

Insurance

For the Probus Club of Beaconsfield’s Insurance to be valid, it is a requirement under
Health & Safety that a Risk Assessment is carried out and that members be advised of the details of the event.

The policy specifically excludes participating in sports including golf, bowls or snooker. 

These Guidelines provide general advice that is relevant to all events that are arranged by

the Probus Club of Beaconsfield. The current practice of advising members of the nature of the event, the programme and any noteworthy features will continue.

Guidance

It is the responsibility of the member, and  any  companion,  to determine that  their  level of health and fitness is compatible with a proposed event. 

Each member or companion must also be aware of any Government or other health or risk guidance that is current at the date of any Club activity and decide whether that activity is appropriate and safe for them.

Clothing:  Due consideration should be given to the appropriate clothing for the activity, time

of year and the weather conditions.  A waterproof jacket is a useful protection against any

changes in the weather.

Footwear:  The majority of events involve some walking and appropriate footwear should be

worn.  It is at members’ discretion to decide suitable footwear.

Fitness: Each member must bear in mind that they will have  different  levels  of  health,

strength, and fitness.

Walking poles / sticks:  Members may consider these useful aids to ensuring an enjoyable

and safe outing, trip or walk.

Travel:  Members and guests should be aware that outings and trips will normally involve

mounting or alighting from a coach or train.

Venues:    The majority of venues have carried out their own Risk Assessments, and any Notices/Advice should be adhered to.  Some venues could  include  steep  and/or  awkward staircases and members must make their own decisions about their ability to undertake such situations.  Members must follow any instruction from a Local Guide.

Accommodation: The accommodation booked by the Event Organiser will almost invariably

have carried out its own Risk Assessments and any Notices/Advice should be adhered to.

Travel Insurance:  It is a requirement  that  members  and  their  companions  have  a  valid

Travel and Health Insurance Policy for any trips overseas and that members carry a copy of

the Schedule and the contact numbers, when calling from overseas.

Medication:  Members should carry any medication that could be required during an outing,

trip or walk.

Communication:  The Event Organiser will carry a mobile, but members should bring their

own mobile to cover any eventuality.

Walks:  These may involve walking through muddy or slippery terrain and on public roads,

and negotiating gates and styles. Some fields may contain livestock. No member may bring

a dog or other animal on a walk.

It is the responsibility of members to have read these Guidelines and the information

provided by the Event Organiser for a particular outing, trip or walk.

version 7th November 2022

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